In Teachme MySkill, the features available to users differ depending on the role (permissions) assigned to them. This article provides an overview of each role and a summary of which operations are permitted for each feature.
Types of Roles (Permissions)
Teachme MySkill has the following 6 types of roles.
| Role Name | Description |
|---|---|
| Owner | A role automatically granted to Group administrators and Sub-administrators in Teachme Biz. All features are available. |
| System Admin | A role for managing system-wide settings, such as organization and user management. Creating skills, qualifications, and tests, or approving other users, is not available. |
| Operation Admin | An operations-oriented role that allows creating and configuring skills, qualifications, and tests, as well as performing approvals. |
| Approver | A role for approving other users' skills and qualifications. Editing settings or creating skills is not available. |
| General User | A role for advancing one's own skill learning. Approving others or using administrative features is not available. Since Log In to the admin screen (web screen) is not available, please use the Teachme Player app. |
| Onboarding / BPO User | A role for onboarding and BPO operations. In addition to the permissions of the Operation Admin, Level Label Settings and approval settings can also be configured. |
Users who have not been assigned a role are treated as General Users.
Feature Permission List by Role
The features available to each role are summarized in the table below.
- ✓ … Available
- △ … Limited in scope or conditions
- - … Not available
| Feature | Operation | Owner | System Admin | Operation Admin | Approver | General | Onboarding / BPO |
|---|---|---|---|---|---|---|---|
| Web Screen Access | Access the web screen | ✓ | ✓ | ✓ | ✓ | - | ✓ |
| Skill Map | View the Skill Map | ✓ | ✓ | ✓ | △ | - | ✓ |
| Reports | Create and Download a Reports CSV | ✓ | - | ✓ | - | - | ✓ |
| Skill Progress | Advance your own skill learning ※1 | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Perform skill learning on behalf of another user ※4 | - | - | - | - | - | - | |
| Approve another user's skills | ✓ | - | ✓ | ✓ | - | ✓ | |
| Self-approve your own skills ※2 | - | - | - | - | - | - | |
| Qualification Progress | Advance your own qualification progress ※1 | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Perform qualification progress on behalf of another user | ✓ | - | ✓ | ✓ | - | ✓ | |
| Approve another user's qualifications | ✓ | - | ✓ | ✓ | - | ✓ | |
| Self-approve your own qualifications ※2 | - | - | - | - | - | - | |
| Upload qualification evidence images ※3 | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | |
| Quests Progress | Advance your own Quests progress ※1 | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Perform Quests progress on behalf of another user | ✓ | - | ✓ | ✓ | - | ✓ | |
| View Manual | View the manual for skills | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Settings | Edit the settings screen (organization and user management) | ✓ | ✓ | ✓ | - | - | ✓ |
| Edit Level Label Settings and approval settings | ✓ | ✓ | - | - | - | ✓ | |
| Skill Settings | Create and edit skills, qualifications, and tests | ✓ | - | ✓ | - | - | ✓ |
| Configure skill Folders, Quests, and tags | ✓ | - | ✓ | - | - | ✓ | |
| Qualification Images | Download qualification images | ✓ | - | ✓ | - | - | ✓ |
Additional Notes
※1 Only your own progress can be operated
General Users and System Admin users can only operate their own learning progress. They cannot perform or approve progress on behalf of other users.
※2 Self-approval is prohibited
For all roles, it is not possible to approve skills or qualifications that you yourself have submitted. Approval must always be performed by a different user who has approval permissions.
※3 Uploads are limited to the individual
Uploading qualification evidence images can only be done by the individual themselves, regardless of role. Even users with approval permissions cannot upload on behalf of other users.
※4 Performing skill learning on behalf of others is not available
The operation of advancing skill learning can only be performed by the individual themselves, regardless of role. For qualification and Quests progress, users with approval permissions can perform it on behalf of others.
△ Skill Map scope for Approvers
The Skill Map for Approvers is limited in scope as follows.
- The scope is limited to Members belonging to your own Organization and its Descendant organizations (excluding yourself) only
- The skills displayed are limited to published skills that have been distributed to the Approver themselves
- The Employment Type column is not displayed
Viewing and Downloading Qualification Images
Certificate images can be viewed by the individual and the approver responsible for their application. Only Operation Admin users can Download them; Approvers can only view them.
About the Owner Role
The Owner role is automatically granted to users who have Group administrator or Group sub-administrator permissions in Teachme Biz. There is no need to configure this individually in Teachme MySkill. Owners can use all features.
About Determining Approvers
When an Approval request is submitted for a skill or qualification, users with approval permissions (Operation Admin, Approver, Onboarding / BPO User) who belong to the same Organization as the applicant or a higher-level organization are selected as approver candidates.
The following settings can be configured in the Group's "Approval Settings."
- Automatically select the approver… When turned on, an approver is automatically selected at the time of the request.
- Limit approvers to one organization level above… When turned on, the approvers available to select at the time of the request are narrowed down to the applicant's own Organization and the one level above it.